Kelley Drye & Warren LLP, a powerhouse firm with the heart of a boutique, is seeking an experienced Legal Administrative Assistant/Secretary for its Los Angeles, California office. (Please note this position is on a hybrid work schedule with 2 days working from home and 3 days in the office.) The ideal candidate will have strong technical and organizational skills, meticulous attention to detail, excellent verbal and written communication skills, and possess a strong work ethic.
Responsibilities include, but are not limited to:
• Assist in organizing and managing the workload and deadlines of assigned attorneys.
• Coordinate e-filing and filings with state, federal, and appellate courts.
• Send court documents and other filings to be docketed, work with Docketing Department to monitor the calendar process, and proactively notify attorneys of deadlines.
• Format, proofread, and finalize motions, opposition, and exhibits.
• Assist in drafting correspondence with clients, courts, and opposing counsel.
• Keep close track of key deadlines and proactively provide frequent updates to attorneys.
• Accurately enter, review and revise timekeeper timesheets.
• Coordinate all aspects of client billing each month, including working with attorneys and billing coordinators on the following:
a. Review pre-bills for accuracy, including rates, discounts, client information and formatting, and make necessary edits.
b. Ensure specific billing arrangements are applied, such as flat fees, discounts, retainer payments, etc.
c. Review and verify the accuracy of final bills.
• Open new matters and maintain client files in shared drives.
• Input and track disbursement and expense reimbursement requests utilizing Chrome River.
• Interact professionally with clients and other parties via email and telephone.
• Perform other related duties as assigned.
Knowledge, Skills & Abilities:
A minimum five (5) years of administrative experience with state and federal courts.
Experience with accurately filing court documents both electronically and in document form and ability to determine and follow any local judge-specific requirements. Knowledge of Case Management/Electronic Case Files procedure and platform for Federal court required.
Knowledge of court rules and civil procedures at the state and federal levels; appellate experience is a plus.
Ability to implement the rules of civil procedure and local court rules in filings.
Demonstrate the ability to work independently, manage workflow and take the lead in keeping a team on track to meet critical deadlines.
Exceptional organizational and time management skills.
Excellent critical and analytical thinking.
Diligent attention to detail and a high level of accuracy.
Familiarity with reviewing attorney time entries and other client charges in order to assist with preparing and finalizing invoices.
Proficient in MS Office (Outlook, Word, Power PDF and Experience with Aderant and NetDocs preferred.
Professionalism, including tactfully approaching others, treating others with respect, and reacting well under pressure.
Strong team mentality, willing to pitch in to help wherever needed, build a positive team spirit and support everyone’s efforts to succeed.
The salary range displayed is specifically for those potential hires who will work or reside in Los Angeles County if selected for the role. Any offered salary is determined based on internal equity, internal salary ranges, market data/ranges, applicant’s skills and prior relevant experience, certain degrees, and certifications (e.g., JD/technology) for example. Los Angeles County Salary Range: Low: $75,000 High: $100,000
Kelley Drye will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) .
Please be advised that all communications regarding open positions at our firm will exclusively originate from email addresses ending in @kelleydrye.com. We encourage you to exercise caution and verify the source of any communication claiming to represent our firm.
Kelley Drye & Warren LLP is an Equal Opportunity Employer (EOE).